CBMHA Constitution

THE COMPANIES ACT

REVISED STATUTES OF NEWFOUNDLAND – 1970 

ARTICLES OF ASSOCIATION 

OF 

CORNER BROOK MINOR HOCKEY ASSOCIATION

 

1. MEMBERSHIP IN THE ASSOCIATION IS VOLUNTARY AND IS OPEN TO ANY INTERESTED PERSON OR GROUP WHO AGREES TO AND ACCEPTS THE OBJECTS OF THE ASSOCIATION AND THE NEWFOUNDLAND AMATEUR HOCKEY ASSOCIATION.

 

1. SUSTAINING MEMBERS: PERSONS RESIDING WITHIN THE BOUNDARIES OF CORNER BROOK MINOR HOCKEY ASSOCIATION OR WHOSE CHILD WAS REGISTERED IN THE CORNER BROOK MINOR HOCKEY ASSOCIATION THE PREVIOUS YEAR. 

2. AFFILIATED MEMBERS: ANY LOCAL GROUP INTERESTED IN THE FURTHERANCE OF THE ASSOCIATION.

3. COMMERCIAL MEMBERS: ANY COMMERCIAL FIRM INTERESTED IN THE FURTHERANCE OF THE ASSOCIATION.

4. HONORARY MEMBERS: WHEN AND AS CONFERRED BY THE EXECUTIVE OF THE ASSOCIATION.

2. EVERY SUSTAINING MEMBER WHO: 

1. IS NINETEEN (19) YEARS OF AGE, OR OLDER AND

2. HAS PAID A $2.00 ANNUAL MEMBERSHIP FEE TO THE ASSOCIATION SHALL BE ENTITLED TO ONE (1) VOTE AT A GENERAL MEETING OF THE ASSOCIATION.

3. THE ANNUAL FEES FOR OTHER MEMBERS OF THE ASSOCIATION SHALL BE DETERMINED BY THE EXECUTIVE YEARLY.

4. THE ANNUAL GENERAL MEETING OF THE ASSOCIATION SHALL BE HELD EACH YEAR AT A PLACE AND DATE TO BE DETERMINED BY THE EXECUTIVE AND NOTICE OF EACH ANNUAL GENERAL MEETING SHALL BE MADE KNOWN TO THE MEMBERSHIP THIRTY (30) DAYS PRIOR TO THE ANNUAL MEETING.

5. THE ORDER OF BUSINESS AT THE ANNUAL GENERAL MEETING SHALL BE AS FOLLOWS:

1. THE READING OF THE MINUTES OF THE LAST ANNUAL MEETING OR ANY SPECIAL MEETING HELD DURING THE YEAR 

2. THE PRESIDENTS ADDRESS AND REPORT

3. THE TREASURERS REPORT

4. COMMITTEE REPORTS

5. MATTERS OF WHICH NOTICE HAS BEEN GIVEN

6. ELECTION OF OFFICERS

7. GENERAL BUSINESS

8. ADJOURNMENT

6. SPECIAL GENERAL MEETING OF THE ASSOCATION MAY BE CALLED ON THE ORDER OF THE PRESIDENT OR ON THE REQUEST OF ANY TEN (10) MEMBERS OF THE ASSOCIATION SETTING FORTH THE OBJECTS OF SUCH MEETING WHICH MUST BE HELD WITHIN THIRTY (30) DAYS OF RECEIPT OF SUCH REQUEST.

7. A QUORUM AT AN ANNUAL GENERAL MEETING OR A SPECIAL MEETING OF THE ASSOCIATION SHALL CONSIST OF TWENTY (20) MEMBERS IN ATTENDANCE.

8. THE OFFICERS OF THE ASSOICATION SHALL BE:

1. PRESIDENT 

2. THE IMMEDIATE PAST PRESIDENT

3. 1^ST VICE PRESIDENT

4. SEVEN (7) VICE PRESIDENTS. ONE (1) FROM TIMBIT, NOVICE, ATOM, PEE WEE, BANTAM, MIDGET, AND FEMALE

5. SECRETARY

6. TREASURER

7. REGISTRAR 

COMMENCING AT THE ANNUAL GENERAL MEETING OF THE ASSOICATION IN 1986 AND AT THE ANNUAL GENERAL MEETING OF THE ASSOCIATION IN EACH EVEN NUMBERED YEAR THEREAFTER THE SECRETARY AND THE 1^ST VICE-PRESIDENT SHALL BE ELECTED FOR A TERM OF TWO (2) YEARS. COMMENCING AT THE ANNUAL GENERAL MEETING OF THE ASSOCIATION IN EACH ODD NUMBER YEAR THEREAFTER THE PRESIDENT, TREASURER, AND THE REGISTRAR SHALL BE ELECTED FOR A TERM OF TWO (2) YEARS. THE DIVISIONAL VICE- PRESIDENTS SHALL BE ELECTED FOR A TERM OF ONE YEAR. THE OFFICERS SHALL FORM THE EXECUTIVE AND IT SHALL BE RESPONSIBLE FOR THE OVERALL MANAGEMENT OF THE ASSOCIATION.

 

9. THE DIRECTORS OF THE ASSOCIATION SHALL BE:

1. PUBLIC RELATIONS 

2. ICE MANAGER

3. REFEREE IN CHIEF

4. FUNDRAISING CHAIRMAN 

THE DIRECTORS SHALL HAVE FULL VOTING RIGHTS

 

10. THE PRESIDENT OR IN THE ABSENCE OF THE PRESIDENT THE 1^ST VICE PRESIDENT SHALL PRESIDE AT ALL MEETINGS OF THE ASSOCIATION AND OF ITS EXECUTIVE. THE PRESIDENT SHALL BE RESPOSNSIBLE FOR THE PROPER OBSERVANCE AT ALL TIMES OF THE MEMORANDUM AND ARTICLES OF THE ASSOCIATION AND SHALL ARRANGE FOR SUCH MEETINGS AS MAY BE DEEMED NECESSARY FOR THE ADVANCEMENT OF THE OBJECTS OF THE ASSOCIATION AND MAY BE ONE (1) OF THE SIGNING OFFICERS OF THE ASSOCIATION.

11. IN THE EVENT THE PRESIDENT BECOMES UNABLE TO EXECUTE HIS OR HER DUTIES, THE 1^ST VICE PRESIDENT SHALL ASSUME THE DUTIES OF THE PRESIDENT UNTIL THE NEXT ANNUAL GENERAL MEETING. THE 1^ST VICE PRESIDENT SHALL BE RESPONSIBLE FOR THE ORGANIZING AND OVERSEEING THE ASSOCIATIONS ANNUAL MEETING OR ANY SPECIAL GENERAL MEETING(S).

12. THE IMMEDIATE PAST PRESIDENT SHALL BE CHAIRMAN OF THE ADVISORY AND NOMINATING COMMITTEE.

13. THE TREASURER SHALL INSURE THAT AN ACCURATE RECORD OF ALL RECEIPTS AND DISBURSEMENTS OF THE ASSOCIATION IS KEPT AT ALL TIMES. THE TREASURER SHALL HAVE A FINANCIAL STATEMENT MONTHLY OR AT THE REQUEST OF THE EXECUTIVE. THE TREASURER SHALL HAVE PREPARED BY A CERTIFIED ACCOUNTING FIRM THE FINANCIAL STATEMENT FOR PRESENTATION TO THE MEMBERSHIP EACH YEAR AT THE ANNUAL GENERAL MEETING OF THE ASSOCIATION. THE TREASURER SHALL BE ONE OF THE SIGNING OFFICERS AND CHAIRMAN OF THE FINANCE COMMITTEE. THE TREASURER MAY BE ONE OF THE THREE (3) SIGNING OFFICERS OF THE CORNER BROOK MINOR HOCKEY MOMS ACCOUNT AND SHALL HAVE AUTHORITY TO CHECK MINOR HOCKEY MOMS ACCOUNTS AND OR ANY OTHER MONEY RAISED IN THE NAME OF THE ASSOCIATION. 

14. THE SECRETARY SHALL KEEP AN ACCURATE RECORD OF THE PROCEEDINGS OF THE ASSOCIATION AND SHALL BE THE LEGAL HOLDER OF ALL TROPHIES AND CUPS IN TRUST OF THE ASSOCIATION. THE SECRETARY SHALL NOTIFY THE EXECTIVE OF THE TIME AND PLACE OF MEETINGS AND THE NOTICE OF THE ANNUAL GENERAL MEETING OR SPECIAL MEETING. THE SECRETARY SHALL HAVE THE AUTHORITY TO CHECK THE ACCOUNTS OF THE TREASURER AND SHALL BE REQUIRED TO BRING TO THE ATTENTION OF THE MEETING ANY IRREGULARITIES THAT MAY HAVE OCCURRED FROM TIME TO TIME AND SHALL HAVE THE SAME RESPONSIBILITY REGARDING THE CORNER BROOK MINOR HOCKEY MOMS ASSOCIATION ACCOUNT OR OTHER MONEY RAISED IN THE NAME OF THE ASSOCIATION AND MAY BE ONE (1) OF THE SIGNING OFFICERES OF THE CORNER BROOK MINOR HOCKEY ASSOCIATION. The secretary when requested shall be a member of the finance committee.

15. The term of office for the executive shall be as stated in article 8.

16. The office of past president shall be filled automatically by the outgoing president who will have the right to attend any and all meetings of the executive and will have the full power to participate in all proceedings and shall have the right to vote.

17. The office of the honorary president may be filled by the executive of the association.

18. The election of officers of the association will be held at the annual general meeting of the association and voting will be by secret ballot.

19. Officers of the association shall be eligible for re-election.

20. The directors referred to in article 9 shall be appointed by the executive.

21. Any member of the association seeking a nomination as an officer must be in good standing and have all fees paid. Any member who is unable to be present at the annual meeting may signify his acceptance of nomination by letter.

22. Vacancies among the positions of officers may be filled until the next annual general meeting of the association by the remaining members of the executive.

23. The officers shall compose the executive of the association. 

24. The executive shall carry ON the general business of the association.

25. The executive may employ a technical director whose duty shall be to conduct the required business of the association. The executive shall determine the working conditions, salary, and duties of the technical director. 

26. The executive shall meet at least once monthly and at such time and place as the president may direct. The president may call additional meetings of the executive at his discretion or upon request in writing of five (5) members of the executive.

27. A quorum of the executive shall consist of a majority of members of the executive.

28. The executive shall have power to make rules, regulations and arrangements as to all matters of business, duties, management regulations or otherwise so far as not already herein provided especially for. These rules, regulations, and arrangements shall be as outlined in the policy manual and handbook of the Corner Brook minor hockey association starting with the 1996-97 season. The policy manual may be amended as approved by the executive.

29. The ladies auxiliary (minor hockey moms) shall promote the mutual interest of minor hockey through the minor hockey executive. The income of the minor hockey moms shall be applied solely towards promotion of the objects of the minor hockey association. The president of the minor hockey moms shall have the right to attend any and all meetings of the Corner Brook minor hockey association and have the right to vote at these meetings.

30. Roberts’s rules of order shall be followed for all meetings of the association and executive.

31. The president may appoint committees from the general membership to carry out the objectives and responsibilities of the association.

32. The articles of the association may be amended by a ¾ majority vote on a formal motion duly seconded from the floor of any annual general meeting of the association.

33. all members of the executive who miss three (3) consecutive meetings or more than 50% of the meetings for the year will automatically be removed from office unless for just cause.

34. Any member of the Corner Brook minor hockey association found in a position where a conflict of interest may be present should not be entitled to a vote.

35. The executive will endeavor to promote an initiation clinic at least once in a two (2) year period.

36. When possible, the president and vice-president shall be two of the persons attending the nlha meetings.

37. Matters of which notice has been given will be required in writing to the executive 21 days prior to the annual meeting. Such notice will be required to make a constitutional amendment. Floor will have a copy of any amendments.

38. “A general meeting of the association shall be held each Year between the period of January 1^st and January 16^th at a place and date to be determined by the executive and notice of general meeting shall be made known to the membership thirty (30) days prior to the general meeting.” The purpose of the general meeting shall be to discuss general business of Corner Brook minor hockey.

39. Any persons seeking the office of president, who has not served in an executive position in either of the previous two years, must give written notice to the nominating committee of their intention at least 48 hours before the annual general meeting unless that person has been recommended by the nominating committee. This shall be advertised in conjunction with article 4, 30 days prior to annual meeting.